Terms & Conditions

BOOKING PROCEDURE

The price can vary according to the retreat offerings. Prices include all classes, accommodation and meals. Some pricing is based on sharing with one other (let us know if you want to share a single room), this can be a partner, friend or you can opt to share with someone else on the retreat.

On making a booking with us, each person traveling must accept the terms of these Booking Conditions and pay 100% of the total cost of the retreat per person. Cancellations can be made up to 6 weeks before the retreat for 80% refund. A full transfer of your spot is acceptable up to 2 weeks before the retreat. We will not be finding the replacement person, so that is up to you and if you are unable, we can only refund 50% of your payment.

Your booking is considered definite and a contract will exist between you and Hiking my Way / Shanti Hodges only when the payment has been received and a confirmation invoice is sent to you.

No contract will exist between us prior to our issuing the confirmation invoice.

We reserve the right in any circumstances to cancel a retreat, in which case we will offer a full refund of all monies paid within 14 working days. In particular, our retreats require a minimum number of at least 50% of the participants to have booked by 30 days before the start date. If this minimum number is not reached by that date we may cancel and refund the money to you.

INSURANCE & HEALTH

We strongly recommend that you have full travel insurance to cover the activities on your retreat. We have linked one, but feel free to look around for other ones.

We have arranged suitable public liability insurance that will cover you for accidents that occur during the activities we have arranged during your retreat that are caused by any negligence on the part of our suppliers. You need to have your own travel insurance and provide us with those details in case of emergency. You should also check with your doctor that you are sufficiently fit and healthy to undertake hiking, yoga classes and any other physical activity we have arranged or you may arrange during the retreat. Please check with your own doctor that you are adequately fit and that any medication you may be taking does not prevent you from full participation. If you experience any injury or discomfort during any activity organized for you, then you must stop the activity immediately and advise your retreat teacher accordingly.

AMENDMENTS BY YOU

If, after your payment has been credited to our account, you wish to change any part of your retreat arrangements, or wish to change departure date, we will do our utmost to make the changes, provided that notification is received in writing via email and confirmed from the person who made the booking, at least 6 weeks before departure.

AMENDMENTS BY US

It is unlikely that we will have to make any changes to your retreat, but we do plan the arrangements many months in advance. Occasionally, changes may have to be made (e.g., to itineraries, venue accommodation, chefs, leaders, yoga), which we reserve the right to do at any time. Changes are normally minor and we will advise you at the earliest possible date.

If your accommodation has to be changed, we will do our utmost to provide accommodation of a similar rating. If a significant change becomes necessary before departure, we will inform you as soon as reasonably possible if there is time before your departure to do so. Should a significant change occur before your departure, then provided that it does not arise through circumstances amounting to force majeure (war, threat of war, riot, civil strife, industrial dispute, terrorist activity, natural or nuclear disaster, epidemics and pandemics, fire, adverse weather conditions (including snow and volcanic ash), technical or maintenance problems with transport, or other circumstances), you will have the choice of either accepting the change of arrangements, booking another retreat with us, or cancelling your holiday and receiving a full refund. If you choose another retreat that is more expensive you must pay any difference, but it if is cheaper we will make the appropriate refund.

OUR LIABILITY TO YOU

We accept responsibility for ensuring that the retreats that you book with us are supplied as described and that the services we are contractually obliged to provide are to a reasonable standard. We accept responsibility for the acts and/or omissions of our employees, agents and suppliers except where they lead to death, injury or illness (see below). However we will not be liable where any failure in the performance of the contract is due to: you; or a third party unconnected with the provision of the travel arrangements and where the failure is unforeseeable or unavoidable or unusual and beyond our control. Our liability will also be limited to a maximum of twice the price paid for the holiday (other than in cases of death or injury).

We accept responsibility for death, injury or illness caused by the negligent acts and/or omissions of our employees or agents, together with our suppliers and sub-contractors, servants and/or agents of the same whilst acting within the scope of, or in the course of their employment in the provision of your Retreat. We will, accordingly, pay to our client such damages as might have been awarded in such circumstances

Optional trips booked locally are not our responsibility.

PLEASE NOTE THE FOLLOWING

There are risks inherent with any activity holiday and with physical exercise. We strongly recommend that you consult your doctor before travel to advise on your ability to undertake strenuous exercise. You should make him and us aware of any medical condition, which may affect your ability and comfort when undergoing vigorous exercise.

CANCELLATION BY YOU

This policy sets out your right to cancel your contract for the purchase of services from us, Hiking my Way LLC. A specific cancellation policy for an event may be specified when booking but in the absence of any such policy the following will apply: Please note that bookings are generally non-refundable. However, we always try to be sensitive to the circumstances of cancellation of our events.

You can cancel anytime up to 45 days before the retreat starts and can transfer your deposit to later retreat if you wish. You may also be subject to a cancellation charge of 25-50% if you cancel less than 45 days prior to the retreat and will. As cancellation incurs administrative costs, we will retain a portion of payment and, in addition, may apply cancellation charges up to the maximum shown below:

Days Before Departure Cancellation Charge:

60 days or more full refund minus 10%
30-60 days 50% of Retreat cost
30 days and less 100% of Retreat cost

CANCELLATION BY US

We reserve the right in any circumstances to cancel a retreat, in which case we will offer a full refund of all monies paid within 10 working days. In particular, our retreats require a minimum number of at least 50% of the participants to have booked by 30 days before the start date. If this minimum number is not reached by that date we may cancel and:

  • provide a booking for an alternative retreat or date; or
  • if you are unable to attend the re-scheduled meeting or event (if any) or there is no re-scheduled retreat then we will provide a refund of the fees paid.